Compare local times
Add cities or time zones and see the same meeting time in every location. No more guessing whether "10 AM" means your time or someone else's.
Meeting Time Zone Planner
Find the best time to meet across multiple time zones. Add your team's cities, compare local working hours, and share a meeting time that works for everyone.
Plan meetings without time zone confusion
Find working hours overlap
Highlight the times that fit normal working hours for your team. Quickly see what is good, acceptable, or too early or too late.
Share one clear link
Choose a time and copy a simple link. Everyone can open it and see the meeting time in their own local time zone.
How the time zone meeting planner works
Use the planner in five simple steps.
Add locations
Choose the cities or time zones of everyone joining the meeting.
Pick a date
Select the meeting date so the planner can calculate the correct local time.
Compare overlap
See where working hours overlap across all selected locations.
Choose a time
Pick a time directly from the timeline or from the suggested best options.
Share it
Copy the meeting time or send a link so everyone sees the same time clearly.
Compare working hours overlap
A basic time zone converter can tell you that 9:00 AM in one city is 2:00 PM somewhere else. But for meetings, that is not enough.
You need to know whether the time is actually reasonable for everyone. This meeting planner highlights working hours overlap so you can avoid scheduling calls too early, too late, or outside normal business hours.
New York
9 AM5 PM
London
2 PM10 PM
Tokyo
10 PM6 AM
Best overlap: New York + LondonLate for Tokyo
Best overlapPartial overlapOutside working hoursNot recommended
Best meeting times
The timeline shows good meeting windows with color, and these option cards help you pick a concrete time faster.
10:00 AM New York
3:00 PM London
11:00 PM Tokyo
Good for 2 of 3 locations. Late for Tokyo.Select this time9:00 AM New York
2:00 PM London
10:00 PM Tokyo
Good for New York and London. Late for Tokyo.Select this timeHere are the least bad options based on your selected working hours.
Built for remote teams and global work
Remote teams often work across the United States, Europe, Asia, and Australia. That makes meeting schedules harder than they look.
Use this planner for weekly standups, product reviews, sales calls, interviews, customer demos, webinars, and international conference calls. Instead of guessing, you can compare time zones and choose a meeting time that respects everyone's day.
Weekly standupsSales callsProduct reviewsCustomer demosInterviewsWebinarsInternational conference calls
Daylight saving time handled automatically
Time differences can change during the year, especially when daylight saving time starts or ends. The calculator uses the selected date to compare working hours, so your meeting time is based on the correct local time for each location.
This helps you plan calls weeks or months ahead without manually checking whether a region has changed clocks.
Popular meeting time examples
Start with a common meeting setup and adjust it for your team.
FAQ
What is a meeting time zone planner?
A meeting time zone planner helps you find a suitable meeting time for people in different time zones. Instead of manually converting each location, you can add cities, compare local times, check working hours, and choose a time that works for everyone.
How do I find the best time to meet across time zones?
Add each participant's city or time zone, choose the meeting date, and compare overlapping working hours. The best time is usually the slot that falls inside normal working hours for the largest number of people.
Can I use this meeting planner for multiple time zones?
Yes. The planner is designed for meetings across multiple time zones. You can compare several cities at once and see how the same meeting time looks in each location.
Does the planner account for daylight saving time?
Yes. The planner calculates local times based on the selected date, including daylight saving time changes when they apply. This is important for international meetings planned in advance.
Can I share the meeting time with my team?
Yes. After choosing a time, you can copy the meeting time or share a link so every participant can see the time in their own local time zone.
Is this different from a time zone converter?
Yes. A time zone converter shows what time it is in another location. A meeting time zone planner goes further: it compares working hours, highlights overlap, and helps you choose the best time for a meeting.